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GENERAL
MEETINGS
MEMBERSHIP
THE CC - COMPETENT
COMMUNICATOR
BEYOND THE CC
THE TM
ORGANIZATION
CONTESTS
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| THE TM
ORGANIZATION |
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Chapters are grouped into Areas of
three to eight Chapters. Each Area has its own Area Governor, a member of
one of the chapters appointed by the District Governor to serve the Area.
Area Governors are usually, but not always, members of a chapter in the Area
for which they are responsible.
Areas have Area Speech Contests twice per year, with winners from the
Chapter levels going on to the Area Contest. The winner of the Area Contest
goes on to the Division.
Areas also share Area goals, determined by formulas set at World
Headquarters, such as "x number of chapters at 20 members in strength" and
"x number of CC's in the various chapters." If an Area meets or exceeds all
its goals, its Area Governor is recognized for hard work motivating the
chapters. |
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Areas are grouped into Divisions.
Divisions may be as small as one Area in size (rarely) or have five, six, or
more Areas. Each Division has its own Division Governor. Division Governors
are usually members of chapters within their Division and are elected once a
year at the Annual District Business Meeting. The Division Governor works
with his/her Area Governors to motivate the chapters to high membership and
to have good, effective educational programs.
Divisions have Division Speech Contests twice per year, with winners from
the Areas coming together to compete. The Division winners go on to the
District level.
Divisions have Division goals, just as Areas do. A good Division Governor
will work with his chapters and Areas to increase membership and educational
effort. |
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Districts in some cases are equivalent to
"states" and in other cases are smaller or larger. If you think of a
District as "the state organization" you won't be too far off. Districts
are comprised of several Divisions. Districts are the main level of organization
outside the Chapter; Areas and Divisions are sub-units of the District. Our
district is District 83, the New Jersey Metro District, and encompasses northern
New Jersey, Staten Island and Rockland county.
California has several Districts because there are so many chapters there.
North Carolina, on the other hand, is a single District. England and
Scotland and Ireland are one District all together, and Australia and New
Zealand comprise several Districts. Smaller countries with only a few
chapters each are Unincorporated chapters which report directly to World
Headquarters instead of to Districts.
Each District has its own set of officers, most of whom are elected at the
District Spring Conference (or Fall Conference in the Southern Hemisphere).
The officers include: District Secretary, District Treasurer, District
Public Relations Officer, District Lieutenant Governor Marketing, District
Lieutenant Governor Education and Training, and District Governor. The last
three are always elected and the first three are elected or appointed
depending on local preference. They are appointed in our District; it's the
newly elected District Governor who does the appointing.
And yes, Districts have their own District-wide goals. The various District
officers work with the chapters, Areas, and Divisions to build membership,
start new chapters, promote the earning of CC's and AC's, and so forth.
Districts have speech contests twice per year, as the Division winners come
together at the District Conferences to compete for the District crowns.
If it sounds complicated, it is, but that's the price you pay for:
- having enough offices to fill that a lot of people get the opportunity
to serve, and
- having enough officers on the spot to help out chapters that have
problems (e.g. low membership).
Let's look at a made-up example to illustrate the organization:
Joe belongs to the Wide Valley Toastmasters Chapter (chapter 1342). The Wide
Valley Toastmasters chapter belongs to Area 22, Central Division, District
83. Area 22 is the city of Wide Valley with four chapters. The Central
Division is Areas 22, 23, and 24, comprising the mid-state area. District 83
is the eastern half of the state. Area 22 has an Area Governor who works
with the Wide Valley chapter and the other three chapters in the Area. The
Central Division has a Division Governor who works with all 12 chapters in
his Division and with the three Area Governors under her. District 83 has
five Divisions and its own set of officers. Joe goes to various speech
contests in his Area, Division, and District and once a year represents his
chapter at the Spring Conference to elect new officers and vote on other
District policy matters. |
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If you want to be an Area Governor,
show up at a lot of events outside your chapter and get to know the people
around your District. Work hard within your chapter. Eventually, you'll be
considered for appointment as an Area Governor. It doesn't hurt to ask the
people who are running for District Governor to consider appointing you. If
you want to be a Division Governor or other District Officer, you've usually
got to run for the office. Each chapter in a District gets two votes and the
chapters that have representatives at the Spring Conference vote and decide
who'll serve for the next year. Terms always run July 1 to June 30, by the
way, so elections are usually held in April or May.
Another good way to get to be a District officer is to volunteer to help a
District committee. You don't get DTM credit for helping a committee or
serving as a District committee chair, but you get *known* and that's
usually all it takes to get asked to serve the next time around. |
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Technically, none --
just Toastmasters International. The Districts do get together for Regional
Conferences in June of each year, but the Regions are not formally
constituted bodies. They're just groupings of eight or so Districts. Each
Region is entitled to representation on the Board of Directors of
Toastmasters International in the form of two International Directors who
serve two-year terms, with one being elected each year, but it is the world
body that elects these officers, not the Regions themselves. The main
requirement for representing a Region is that you have residency and
membership in a chapter in that Region. Once you are elected, however, you
serve the world, not just the chapters of your Region.
At the Regional Conferences, you also find speech contests, with the various
District winners squaring off. Only one contestant goes on to the World
level; the humorous speaking and evaluation contests stop at the Regional
level, leaving the International Speech Contest contestants to decide the
World Championship of Public Speaking each August at the World Convention.
Regions do not have regional goals. They're not organized bodies. |
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The World Convention
takes place each August. The main feature of the Conference, other than
presentation of awards for effort during the preceding year, is the Annual
Business Meeting, at which International officers are elected and policies
are made and changed.
The chapters have the voting strength at the world level, with two votes
each. Districts often wind up voting the proxies for chapters that don't
make it to the Annual Business Meeting each August.
Currently, 23 members serve on the Board of Directors. Five members serve as
Officers, and 18 members serve as Directors. The Officers (President, Senior
Vice President, Second Vice President, Third Vice President, and Immediate
Past President) serve an annual term of office. Each of the Directors serves
two years, with half of the seats open for election each year. Sixteen of
the Directors are nominated from the eight geographic Regions in the United
States and Canada and two Directors are elected from Districts not assigned
to a Region. |
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Yes and no. Any
proposals they wish to see adopted that constitute actual changes to the
constitution and bylaws of the organization require a vote by the assembled
chapters, with each chapter having two votes. As above, the District
officers gather proxies from any chapters that aren't going to be at the
annual business meeting in August. |
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If you serve as a
chapter officer, you earn credit toward the ALB (Advanced Leader Bronze). If
you serve as a District officer, you earn credit toward the ALS (Advanced
Leader Silver), which is required to earn the DTM. Service on the
International level doesn't earn you anything in particular because you've
usually already earned everything there is to earn by that point.
But, more importantly, you get tremendous leadership experience. With
everyone a volunteer and no chapter HAVING to do what its District officers
suggest, you have to develop powerful persuasive abilities to guide the
chapters and members in the right direction. |
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| CONTESTS
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In order to provide for people who
enjoy competitive speaking, and in order to showcase the best, Toastmasters
holds speech contests twice per year. Each contest starts at the chapter
level and works its way up through Area and Division to the District. The
International Speech Contest goes on to the Region and to the World
Convention each August.
The contests are:
- Table Topics - 1 to 2 minutes in length. Impromptu speaking. All
contestants are taken out of the room and brought back in one by one to
speak on the same topic, which should be general in nature and not
require specialized knowledge which some contestants might have while
others might not. Sine no contestant hears the topic before his or her
turn to speak on it, you can judge their impromptu speaking abilities by
the way in which each person's effort stacks up against the others. Goes
as far as the District level.
- Evaluation - 2 to 3 minutes in length. A target speaker gives a speech,
which all the evaluation contestants are to evaluate. The contestants are
taken from the room and given five minutes to prepare their evaluations
and make notes, at the end of which time their notes are taken away. They
are brought back into the room one by one (at which time the contestant
gets his/her notes back) to deliver their oral evaluation of the target
speech. Since no contestant hears what another said about the target
speech, the judges can compare the analytical abilities of the
contestants. Goes as far as the District level.
- Humorous speech - 5 to 7 minutes. Humorous speaking, which must be
original. Year after year, people hear the rules read to them and then
stand up and present Bill Cosby routines and then act puzzled when
they're disqualified. It's supposed to be a speech, not a monologue, and
it must be original. It should also be "clean." So-called
"blue humor" will get you zero points in the "appropriateness"
column of the judges' forms. In other words, it should be a five-to-seven
minute speech with a lot of humor value, but also
displaying good speechmaking abilities. Goes as far as the District
level.
- International Speech - 5 to 7 minutes. Any topic at all, so long as
it's original. Can be funny, serious, whatever. It should be the best
speech you can give, and it must be original. Did I mention that it must
be original? Don't do what so many speakers do and crib at length from
someone else's works and then expect that no one in the audience will
smell a rat. The reason this contest is called "International Speech"
instead of "General Speech" or "Miscellaneous Speech"
is because it's the only one of the contests that goes as far as the
World level. Each August, winners from the eight Regions and the Overseas
chapters (9 contestants in all) compete at the World Convention in the
World Championship of Public Speaking.
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Each contest has a set of rules that
mandate originality and lay down the procedures. If you go over your time
limit by thirty seconds, you're eliminated. If you go UNDER your time limit
by thirty seconds, you're eliminated -- except in Table Topics, where you
must speak at least one minute, no less. Out in the audience, there'll be a
set of judges, scattered among the audience, each with a points form that
they use to rate you against what a winning effort should be and how you
stack up against the others. There's a different form for each contest,
since each contest involves different skills. These are the rules for Area,
Division, District, Region, and International contests. At the chapter level
we can and do modify them. Generally we let the audience vote! |
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Any member in good standing (i.e.
you've got your dues paid) can compete when the contests come around except
for the International Speech Contest. To compete in the International Speech
Contest, you must have given at least six manual speeches towards your CC.
This requirement is intended to prevent professional speakers from joining
Toastmasters out of the blue solely to compete toward the World Championship
of Public Speaking. District and International officers are barred so the
judges won't be swayed by their titles. And, no, you don't HAVE to compete.
Everyone is encouraged to try because we get better by practicing. Think of
it as a competition with yourself for your new best effort ever! |
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Our District (District 83) has two
contests in the fall (Humorous Speech and Table Topics) and two in the
spring (Evaluation and International Speech). |
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At the chapter level, pretty much
all you get is a handshake and some applause. At the Area, Division and
District levels, you've moved on to certificates and trophies. |
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